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Google Apps

Google Drive – The Application!

If you’ve used Google docs, sheets or presentations you’ve undoubtedly used the web part of Google Drive (! This is the place where all of your Google files live. However, Google Drive has a desktop application that you may want to become familiar with.

Continue reading “Google Drive – The Application!”

Google Drive: “Incoming” is now “Shared with Me”

When Google Docs first came out in 2006, documents shared from others were categorized as “Shared with Me”

Screenshot from 2006
google-docs-shared with me

In 2012 when Google rebranded Google Docs as Google Drive, they also changed “Shared with Me” to “Incoming” – much to the dismay of many, many customers.

As a result of this outcry (first world problem), Google has changed it back to “Shared with me”.

Screen Shot 2015-03-04 at 3.40.24 PM

The “Shared with Me” link in the left-hand side navigation lets you see the files and folders that other people have shared with you, starting with the most recent.

Screen Shot 2015-03-04 at 3.43.16 PM



Uploading Audio to Google Classroom

  1. Within Google Classroom, create a new assignment and “Click upload a file”
    Uploading a File in Google Classroom
  2. Drag the file into the window or browse your computer to select your “Audio File”
    Drag Files Here
  3. Click the “Upload” button.
    Upload Button
  4. In Google Classroom you should see your Audio File
    View your uploads
  5. If you or your students click on the file name, they will see this screen:
    Play Audio
  6. When the “Play Button” is clicked, the user may be prompted with an option to select a method of playing the file. You have the option of downloading the audio file or playing it in the browser. If you want to play in the browser, you must first connect an “Audio App”- to do so select “Music Player for Google Drive”
  7. You will be prompted to accept Google Permissions, Click “Accept”
    Screen Shot 2015-02-06 at 9.01.21 AM
  8. The Audio file should be converted (this will not effect your original file)
    Music Player

Google Docs “Suggesting” Feature = Word’s Tracked Changes

If you’re reviewing a document and want to suggest changing some text, you can suggest edits to the owner of the document without affecting the original text. Your suggestions won’t change the original text until the document owner approves them. Once you are in Suggesting mode, you just need to start typing to begin suggesting edits.  Here is how it works:

  1. In the top right corner of the document, if you have editing privileges, change the mode to “Suggesting” mode
    Google Suggesting Mode
  2. To suggest an edit, simply begin typing where you think the edit should be made in the document. You can also select text and type alternative text to suggest replacing the original.Google Suggestions
  3. Your suggestions will appear in a new color and any text you suggest deleting or replacing will be crossed out.
  4. Owners of the documents will receive an email with your suggestions and be able to accept or reject them by clicking the “X” to reject or the checkmark to accept.

 Differentiating “Comments” and “Suggested Edits”

Comments Suggested Edits
Instructions Click the Comment button in the toolbar Switch to Suggesting mode in the top-right
Use Cases Ask a question or make a note next to a specific section of existing text Suggest new text that you recommend adding or changing in the document
Next Steps Owners can reply to your question or note, or click Resolve to close the comment Owners can accept your suggestions to add as final text or reject the suggestions to erase them

Google Classroom Additions

Google has released iOS and Android apps to accompany its Google Classroom web platform. Right from the assignment page in the mobile app, students can snap a photo and attach it to their assignment. Students can also easily attach images, PDFs and web pages from other apps on their phone or iPad to their assignments.


Google Classroom has also launched a new teacher assignments page, with quick access to any assignment, track reviewed ones and see how many students have completed assignments.

Google Classroom Assignments

Lastly, classes can now be archived, so that classes that are no longer active can be taken off the home page and make it read-only. Free to download, the Google Classroom apps are available for anyone with a Google App for Education account.

See full announcement plus a few video tutorials

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