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Leaving BA? Take Your Google Data!

As you may know, graduating seniors and other students who aren’t returning to Brewster Academy next fall will have their Google Apps accounts suspended on June 30. If you want to save all of your Google Docs, Sheets, Presentations, and Forms, you have to share them with a personal Gmail account so that you don’t lose them.

Google has two ways to do this through their Takeout service:

Google Takeout will archive and download all of your data into a Zipped folder that you can save to your hard drive.  You can then upload the files to another Email account, like Microsoft or Yahoo.

Consider using Takeout if you want to keep your YouTube videos, Photos from Google Photos, Chrome Bookmarks, Contacts, Google Keep notes, Tasks, and Your Google Maps.

Google Takeout Transfer will copy and transfer your Gmail and Drive files directly into another Gmail account.   Consider using Takeout Transfer if you want to seamlessly move all of your email messages and Google Drive files into another personal Google Account.  It is very easy to create a new personal Google Account if you don’t have one.  This method WILL NOT transfer Google Docs that are shared with you, only the documents where you are the owner.

If you are not sure which option (Takeout or Transfer) to use, do them both – it can’t hurt!

Google Transfer   Click on the link and follow the instructions.

transfer content

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Be sure to move files from “Shared with Me” to “My Drive” before starting the transfer!

 

 Google Takeout

Click on the link above, select the Google Apps you want to backup and click Create Archive.  Depending on how much data you have, this may take some time.  You can choose the option to be emailed when the zip file is available.

takeout options

 

Convert MS Office Docs with Equations to Google Docs

Equations can be problematic when converting MS Word docs to Google Docs.  Using the steps below, after you convert your document, the equation will be displayed as an image and not editable from within Google Docs, but it is better than having to recreate the entire document from scratch. Continue reading “Convert MS Office Docs with Equations to Google Docs”

Why Tech Refresh?

There is a common issue at the help desk: “My computer is running slow!”   I am usually met with long sighs when I ask “Have you done your Tech Refresh Updates this month?”

Why is it so important that you do a monthly Tech Refresh?

Having your computer run on the most up-to-date operating system and browsers,  making sure that all your applications are on the current versions, and just restarting your computer can make overall improvements in performance. Restarting your computer is like when you get a good night’s sleep – everything begins in a refreshed state.  Clearing  cache and cookies in all your browsers will also boost productivity.

Continue reading “Why Tech Refresh?”

Browse the Web Securely when Off Campus

“Don’t do your online banking or anything sensitive on a public Wi-Fi network.” The advice is out there, but why can using a public Wi-Fi network actually be dangerous? And wouldn’t online banking be secure, as it’s encrypted?

There are a few big problems with using a public Wi-Fi network. The open nature of the network allows for snooping, the network could be full of compromised machines, or — most worryingly — the hotspot itself could be malicious. Continue reading “Browse the Web Securely when Off Campus”

Safari-Show the full web address

Safari by default displays only a shortened version of the URL.  To display the full web address, you can enable the option in Safari Preferences.

To do so, Click Safari > Preferences > Advanced >  Then check the box next to Show full Website address

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Here is what you see without this enabled:

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When you check the box for full website address – this is what displays:     Screen Shot 2016-02-09 at 4.22.51 PM 1.png

You will know exactly where you are on a website when viewing the full address.

Release or Cancel Print Job in Library without Card

We have provided basic instructions regarding how to securely print to the Kenison Library Xerox copier using Brewster’s new “Papercut” service. However, there are times when you may want to manually cancel a job, authorize it for release (without using your “prox” card) or just see the history or even environmental impact of your printing. Continue reading “Release or Cancel Print Job in Library without Card”

Troubleshooting Web-Based Apps like Rosetta Stone & Aplia

Clearing  cookies and cache has been known to help load site content from Rosetta Stone and Aplia

There are times when a website will not load correctly, web images do not appear as they should  or a site just stops working.  A quick fix is to do a clean up in your web browser.

Continue reading “Troubleshooting Web-Based Apps like Rosetta Stone & Aplia”

Secure Printing via PaperCut

The same type of “Proximity” card and reader used to get into our buildings is now being used to securely release teacher generated print jobs on the Kennison Library Xerox printer/copier using software called “PaperCut”.

When a teacher prints to the Kennison Xerox, the print job will wait to print until you “release” it by touching your “prox” card to the reader located on top of the Xerox copier. Continue reading “Secure Printing via PaperCut”

Sharing any File with Google Drive

By now you probably know that Google Drive (drive.google.com or in your /Applications folder) is the place where all of your Google files live. However, did you know that you can share any kind of file of ANY SIZE using Google Drive?

Here’s how you do it! (Instructions included for BOTH the web interface AND the Application) Continue reading “Sharing any File with Google Drive”

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