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Leaving BA? Take Your Google Data!

As you may know, graduating seniors and other students who aren’t returning to Brewster Academy next fall will have their Google Apps accounts suspended on June 30. If you want to save all of your Google Docs, Sheets, Presentations, and Forms, you have to share them with a personal Gmail account so that you don’t lose them.

Google has two ways to do this through their Takeout service:

Google Takeout will archive and download all of your data into a Zipped folder that you can save to your hard drive.  You can then upload the files to another Email account, like Microsoft or Yahoo.

Consider using Takeout if you want to keep your YouTube videos, Photos from Google Photos, Chrome Bookmarks, Contacts, Google Keep notes, Tasks, and Your Google Maps.

Google Takeout Transfer will copy and transfer your Gmail and Drive files directly into another Gmail account.   Consider using Takeout Transfer if you want to seamlessly move all of your email messages and Google Drive files into another personal Google Account.  It is very easy to create a new personal Google Account if you don’t have one.  This method WILL NOT transfer Google Docs that are shared with you, only the documents where you are the owner.

If you are not sure which option (Takeout or Transfer) to use, do them both – it can’t hurt!

Google Transfer   Click on the link and follow the instructions.

transfer content

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Be sure to move files from “Shared with Me” to “My Drive” before starting the transfer!

 

 Google Takeout

Click on the link above, select the Google Apps you want to backup and click Create Archive.  Depending on how much data you have, this may take some time.  You can choose the option to be emailed when the zip file is available.

takeout options

 

Password Protect a Folder

If you keep highly sensitive, personal documents on your computer, it is really a good idea to store them in a folder that is password protected.  Here is how to set up a pw protected folder. Continue reading “Password Protect a Folder”

Stay safe online: Use HTTPS Everywhere.

Securing the internet is REALLY hard! There are SO MANY things to pay attention to! One of those things you need to pay attention to is whether the site you’re going to uses HTTPS (A Secured/registered site) or just HTTP: (An unsecured site that cannot prove it is who it says it is). This means that https://www.cnn.com is safe and http://www.cnn.com may NOT be. Continue reading “Stay safe online: Use HTTPS Everywhere.”

Google Group Message Archives

Did you know that every email message sent to Academy Personnel or your Team or your Department or ANY Google Group are all stored forever in the Google Group Archives? You can access the Archives and find any and all old messages…here is how!

Continue reading “Google Group Message Archives”

Add a Thesaurus to Google Docs!

Have you ever wanted a simple, yet powerful thesaurus built right into Google Docs? Thesaurus Pro is a free add-on to Google Docs that’s both free AND well reviewed. Here’s how to add it: Continue reading “Add a Thesaurus to Google Docs!”

Recent & Starred Files in Google Drive

Finding files in Google Drive can sometimes be challenging.  A few built-in shortcuts may help you navigate your files more efficiently – Recent and Starred files.
Continue reading “Recent & Starred Files in Google Drive”

Add More Fonts in Google Docs

Bored of the same fonts?  Need to find a special font for a project or report?   Google has hundreds of fonts to choose from.  You can also change your default font for all new documents. Continue reading “Add More Fonts in Google Docs”

What to Do if You Spill Liquid on Your Device!

It happens! Here in IT, we see our community members dealing with liquid spills on their laptops and phones all the time.  Unfortunately, many people make the same mistakes that ultimately lead to the death of their laptop, phone or other electronic device. Here are a few quick tips to help you survive this disaster! Continue reading “What to Do if You Spill Liquid on Your Device!”

Gmail Canned Response

If you find yourself typing the same messages or text blocks over and over, you will want to use Gmail’s Canned Responses. Continue reading “Gmail Canned Response”

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