Creating an organized environment in your Google Drive may save you time (and frustration) from searching endlessly for that Google Doc that was shared with you last week.   The tips below will help improve your productivity and organization in Google Drive.


The first step in organizing Your Drive is to create a folder system that fits your workflow.  You can create folders by class, student, project, etc.  You can also create sub folders for each of those categories.

To create a new folder:

From My Drive > click the drop down menu > New folder

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A nice feature is folder colors – color-code your folders!

To change the color of a folder:  

Click on the folder > click on the three vertical dots > click change color > then choose the color for your folder.

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Move Shared Docs to My Drive

Documents that are “shared” with you are NOT automatically added to your drive.  When you add shared documents to My Drive, put them in the appropriate folder where they will be easily found when needed.  This also assures that you have the current version of that document and it will be automatically synced to your local drive.

To add a document to My Drive

From the Shared with Me folder > click on the document > click the Add to My Drive Folder icon

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Once you click “Add to Drive”,  the drop down menu will allow you to move the document into a specific folder in your drive.

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Check out our other posts on Google Drive!

Convert MS Word files to Google Docs

Google Drive the Application 

Off-Line Access to Google Drive