If you’ve used Google docs, sheets or presentations you’ve undoubtedly used the web part of Google Drive (drive.google.com)! This is the place where all of your Google files live. However, Google Drive has a desktop application that you may want to become familiar with.

Google Drive, the “Application” creates a “folder” on your computer where ALL of your Google Files will be saved to IN ADDITION to the copies online. Think of it as a live duplicate/backup of all of your Google files. More importantly, it allows you to upload files to Google Drive simply by dragging them into this new folder! You can also easily reorganize all of the files and folders, in Google Drive, just like you would on your desktop! Any change made in the Google Drive “folder” on your computer will be reflected online and vice versa. Here’s how to use it:

We’ve loaded the “Google Drive” application on all of your computers! You can find it in your “Applications” folder or through the “Launchpad” icon on the dock at the bottom of your screen (See icon below).

Launchpad   or    Screen Shot 2015-10-21 at 2.18.50 PM

Once you find the “Google Drive” application, open it and you will be guided through the setup process.

  1. When you first open the application you will see the Welcome Screen – Click “Get Started” to continue.
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  2. You will be asked for your BA gmail (google) login. Please enter it here and click “Sign In”
    Screen Shot 2015-10-21 at 2.19.16 PM
  3. The next window will give you few quick pointers about Google Drive. “Click next when you’re done.
    Screen Shot 2015-10-21 at 2.28.30 PMScreen Shot 2015-10-21 at 2.28.34 PM
    Screen Shot 2015-10-21 at 2.28.38 PMScreen Shot 2015-10-21 at 2.28.41 PM
  4. When you click the last “Done” button you will see a blank folder open. This is your new Google Drive folder. It will begin to fill with your existing Google files, though this may take some time depending on the amount of files you already have in the web version of “Google Drive”.
    Screen Shot 2015-10-21 at 2.29.01 PM
  5. In addition, you will see a notification showing you a new menu bar item in the upper right hand corner of your screen.
    Screen Shot 2015-10-21 at 2.28.49 PM
    This menu is the quickest way to make changes to your Google Drive settings or even pause it from syncing if you’re in a place with a really slow internet connection.

••• There are mobile apps for Google Drive on both iOS (Apple iPhone) and Android as well! Check them out in the App Store or Google Play Store! •••

More about Off-line Access to your Google Files

You can view and edit Drive, Docs, Sheets, and Slides files when you’re not connected to the Internet. Watch the video below to see how.

In the video above, we show you how to view and edit your files offline in Google Drive and in Google Docs, Sheets, and Slides.

Here are some important things to know when you’re offline:

Use the Chrome browser or a Chrome device. You can’t work offline with other browsers.

Turn offline access on and off

You can turn offline access on or off from your settings in Drive.

  1. On a Chrome browser, go to drive.google.com.
  2. In the top right, click the Settings icon Screen Shot 2015-10-22 at 11.52.17 AM
  3. Choose Settings.
  4. Check the box next to “Sync Google Docs, Sheets, Slides and Drawings files to this computer so that you can edit offline.” To disable offline access, uncheck the box.

File types that can be made available offline

  • Google Docs
  • Google Sheets
  • Google Slides
  • Google Drawings

Files you can’t make available offline at this time:

  • Google Sites
  • Google Forms
  • Fusion Tables
  • Files in the following formats: .pdf, .doc, .xls and .ppt
  • Uploaded images
  • Folders