With ongoing security risks, there is more potential that your passwords will be compromised. One way to protect your accounts and avoid having your personal information get into the hands of “the bad guys” is to use a password manager. If you save your passwords on a piece of paper, use the same password for every online site or use a password such as “my-dogs-name” you should look into using a password manager.
Get your device ready for the next deep freeze temperatures! Below are few frost facts about how sub-zero temperatures can affect your phones and computers. Never charge a cold battery – warm up the device before turning on – and find some gadgets to keep your fingers & phones warm!
Google Drive File Stream:
What and Why?
Google is replacing their desktop Google Drive Application with a new one called: Google Drive File Stream. This process will replace your old version with the new one!
Google Drive has become a great place for our users to store all of their Google or Non-Google files. They are safe, secure and easy to access from many devices. However, Google Drive (online) is NOT what we’re talking about here, only the application on your computer that synchronizes a Google Drive folder with the online Google Drive. The new app works just like the old one, yet it no longer stores all of that same data on your computer, freeing up huge amounts of space so you can keep doing the great job you’re already doing. It also allows you to access the new “team drives” we’re putting in place.
It is IMPORTANT to note that the old application will be shut down in March. If you like to use this desktop application it is critical you perform this upgrade before then. IT will force this update before March Break.
What and Why?
For years Brewster has not synchronized your computer login password with any other Brewster service. This has caused much confusion as users are required to remember several different passwords to access the tools that we need to use every day. Our deployment of Enterprise Connect resolves this issue by synchronizing your computers log in password with your Brewster Active Directory (Portal) password. We’ve been using this with the students since the beginning of the year, and the reduction in students forgetting their computer login passwords has dropped dramatically. It will also allow you to more easily change your Brewster Passwords (Portal, Moodle, Gmail, PaperCut, Computer, etc.). Many faculty and staff users are already using this technology already and love it!
Full Computer Encryption (FV2)
What and Why?
As we know, laptops may be lost, stolen or otherwise end up in the hand of those who should not have access to our data. To this end, Brewster Academy will be encrypting all personally assigned, Brewster laptops (our phones are already encrypted). While I could get into great explanations about what encryption is, the long and the short of it is that it will prevent data from being taken from the laptop while it is shut off or sleeping. Right now, if your computer is lost or stolen, your password can be circumvented, allowing your data to be downloaded to another device.
As you may know, graduating seniors and other students who aren’t returning to Brewster Academy next fall will have their Google Apps accounts suspended on June 30. If you want to save all of your Google Docs, Sheets, Presentations, and Forms, you have to share them with a personal Gmail account so that you don’t lose them.
Google has two ways to do this through their Takeout service:
Google Takeout will archive and download all of your data into a Zipped folder that you can save to your hard drive. You can then upload the files to another Email account, like Microsoft or Yahoo.
Consider using Takeout if you want to keep your YouTube videos, Photos from Google Photos, Chrome Bookmarks, Contacts, Google Keep notes, Tasks, and Your Google Maps.
Google Takeout Transfer will copy and transfer your Gmail and Drive files directly into another Gmail account. Consider using Takeout Transfer if you want to seamlessly move all of your email messages and Google Drive files into another personal Google Account. It is very easy to create a new personal Google Account if you don’t have one. This method WILL NOT transfer Google Docs that are shared with you, only the documents where you are the owner.
If you are not sure which option (Takeout or Transfer) to use, do them both – it can’t hurt!
Google Transfer Click on the link and follow the instructions.
Be sure to move files from “Shared with Me” to “My Drive” before starting the transfer!
Click on the link above, select the Google Apps you want to backup and click Create Archive. Depending on how much data you have, this may take some time. You can choose the option to be emailed when the zip file is available.
Securing the internet is REALLY hard! There are SO MANY things to pay attention to! One of those things you need to pay attention to is whether the site you’re going to uses HTTPS (A Secured/registered site) or just HTTP: (An unsecured site that cannot prove it is who it says it is). This means that https://www.cnn.com is safe and http://www.cnn.com may NOT be. Continue reading “Stay safe online: Use HTTPS Everywhere.”
Did you know that every email message sent to Academy Personnel or your Team or your Department or ANY Google Group are all stored forever in the Google Group Archives? You can access the Archives and find any and all old messages…here is how!