As you may know, graduating seniors and other students who aren’t returning to Brewster Academy next fall will have their Google Apps accounts suspended on June 30. If you want to save all of your Google Docs, Sheets, Presentations, and Forms, you have to share them with a personal Gmail account so that you don’t lose them.
Google has released an update for Gmail with a new look and many new features. The new Gmail has several new security features such as phishing warnings and confidential mode for specific emails. Productivity features include the new sidebar where you can access your calendar, tasks or other add-ons (such as Google Keep) without leaving your Gmail. Hoover actions, email nudges, and snoozing emails are other features that are included in the new Gmail.
Why is it so important that you do a monthly Tech Refresh?
Having your computer run on the most up-to-date operating system and browsers, making sure that all your applications are on the current versions, and just restarting your computer can make overall improvements in performance. Restarting your computer is like getting good night’s sleep – everything begins in a refreshed state the next day. Clearing cache and cookies in all your browsers will also boost performance.
With ongoing security risks, there is more potential that your passwords will be compromised. One way to protect your accounts and avoid having your personal information get into the hands of “the bad guys” is to use a password manager. If you save your passwords on a piece of paper, use the same password for every online site or use a password such as “my-dogs-name” you should look into using a password manager.
Get your device ready for the next deep freeze temperatures! Below are few frost facts about how sub-zero temperatures can affect your phones and computers. Never charge a cold battery – warm up the device before turning on – and find some gadgets to keep your fingers & phones warm!
Google Drive File Stream:
What and Why?
Google is replacing their desktop Google Drive Application with a new one called: Google Drive File Stream. This process will replace your old version with the new one!
Google Drive has become a great place for our users to store all of their Google or Non-Google files. They are safe, secure and easy to access from many devices. However, Google Drive (online) is NOT what we’re talking about here, only the application on your computer that synchronizes a Google Drive folder with the online Google Drive. The new app works just like the old one, yet it will no longer store and syncing all of that same data on your computer, freeing up huge amounts of space. It also allows you to access the new “Team Drives” we’re putting in place.
It is IMPORTANT to note that the old application will be shut down in March. If you like to use this desktop application it is critical you perform this upgrade before then. IT will force this update before March Break.
What and Why?
For years Brewster has not synchronized your computer login password with any other Brewster service. This has caused much confusion as users are required to remember several different passwords to access the tools that we need to use every day. Our deployment of Enterprise Connect resolves this issue by synchronizing your computers log in password with your Brewster Active Directory (Portal) password. We’ve been using this with the students since the beginning of the year, and the reduction in students forgetting their computer login passwords has dropped dramatically. It will also allow you to more easily change your Brewster Passwords (Portal, Moodle, Gmail, PaperCut, Computer, etc.). Many faculty and staff users are already using this technology already and love it!
Full Computer Encryption (FV2)
What and Why?
As we know, laptops may be lost, stolen or otherwise end up in the hand of those who should not have access to our data. To this end, Brewster Academy will be encrypting all personally assigned, Brewster laptops (our phones are already encrypted). While I could get into great explanations about what encryption is, the long and the short of it is that it will prevent data from being taken from the laptop while it is shut off or sleeping. Right now, if your computer is lost or stolen, your password can be circumvented, allowing your data to be downloaded to another device.